Event Coordinator

Meridian Hill is seeking an organized, guest-focused Event Coordinator to help hosts enjoy their celebrations while we handle the details. Meridian Hill is the event venue within Dhanmondi Plaza in Jamaica, Queens, bringing people together for private celebrations, community gatherings, and special occasions.

This is a part-time, hourly role scheduled around events, primarily evenings and weekends, with limited scheduled planning hours. Event execution, setup, and breakdown take place onsite; approved planning and administrative work may be completed remotely. Hours vary with the event calendar. All required planning, administrative, setup, event, and breakdown time is paid.

Key Responsibilities

• Coordinate event details with clients and translate their plans into clear checklists, layouts, timelines, and run-of-show documents.
• Track guest counts, client decisions, vendor requirements, catering details, and outstanding tasks.
• Work with the Chief Experiences Officer, Project Manager, and DM Plaza operations team to prepare each event.
• Coordinate vendor arrivals, setup, service timing, guest flow, and breakdown.
• Brief event staff and keep the team aligned on responsibilities and the event schedule.
• Serve as a calm, professional point of contact for hosts, guests, and vendors during events.
• Resolve operational issues promptly and escalate decisions when needed.
• Keep event records, tasks, and communications up to date in our approved operating platform.
• Complete post-event notes and help improve repeatable event procedures.

Why Join Meridian Hill Help shape the event experience at a growing Queens venue. Work closely with leadership, build practical event systems, and create celebrations where hosts can be present and enjoy the moment.

• Experience coordinating events, weddings, banquets, hospitality service, or comparable guest-facing operations.
• Strong spoken and written English communication with clients, vendors, and teammates.
• Strong organization, follow-through, attention to detail, and ability to manage several moving parts.
• Comfort independently using Google Workspace, Slack, calendars, spreadsheets, and digital task or event-management tools.
• Calm judgment and professional service under pressure.
• Availability primarily evenings and weekends, plus agreed planning hours.
• Ability to attend events onsite in Jamaica, Queens and support setup and breakdown coordination.

Preferred

• Experience with private celebrations and culturally diverse guests.
• Familiarity with catering coordination, venue layouts, and vendor logistics.
• Bengali language skills are a plus, not a requirement.

Submit your résumé through this page. Briefly describe an event you helped coordinate, your responsibilities, and your evening/weekend availability.